We're looking for a highly organized, detail-oriented Desktop Publisher to support a busy commercial real estate team with the production, maintenance and coordination of marketing materials across print and digital channels. This role will be 4-5 days/week in-office in downtown Toronto.

This is a hands-on production role focused on updating templated marketing collateral, managing property listing information and ensuring accuracy and consistency across multiple platforms.

You'll work closely with a lean team, supporting marketing activities for a portfolio of multiple office buildings across Toronto.

The ideal candidate is meticulous, proactive and comfortable managing high volumes of information. You'll need to be equally confident working with detailed Excel spreadsheets, updating marketing materials and keeping multiple stakeholders informed.

What You'll Do

• Produce, update and maintain marketing collateral, including property brochures, flyers, email campaigns, digital assets and promotional materials.

   

• Work with existing templates to update layouts, imagery, property information and other marketing content.

   

• Review and interpret large Excel spreadsheets containing property listings, suite availability, square footage, lease expiry dates and other details.

   

• Ensure property information is accurately reflected across multiple websites, marketing materials, email campaigns and internal files.

   

• Manage frequent listing changes, including adding or removing available suites and updating property specifications.

   

• Leverage AI tools such as Claude and Microsoft Copilot to streamline collateral updates, image adjustments and production workflows.

   

• Attend internal meetings, capture important updates and independently action changes across all relevant marketing touchpoints.

   

• Collaborate with account management and listing teams to gather information, clarify requirements and keep deliverables moving.

   

• Manage competing priorities, last-minute requests and high volumes of updates while maintaining exceptional accuracy.

   

What We're Looking For

• Experience in desktop publishing, production design, marketing production or a similar role involving high-volume collateral updates.

   

• Strong proficiency in Excel, including the ability to navigate and interpret large, detailed spreadsheets.

   

• Exceptional attention to detail, particularly when working with numbers, dates, addresses, property specifications and written content.

   

• Experience updating templated marketing materials across print and digital formats.

   

• Familiarity with AI-powered creative and productivity tools such as Claude or Copilot, or an eagerness to incorporate them into daily workflows.

   

• Strong organizational skills and the ability to track changes across multiple platforms without missing details.

   

• A proactive, resourceful mindset with the ability to take ownership of tasks and follow through independently.

   

• Strong communication skills and confidence working with multiple stakeholders in a fast-paced environment.

   

• Commercial real estate experience is strongly preferred, particularly familiarity with office listings, vacancies, floor plans, property brochures and leasing terminology.

   

What Makes Someone Successful in This Role

You're someone who genuinely enjoys the details. You can review hundreds of rows of data, spot inconsistencies and ensure every update is accurately reflected wherever it needs to appear.

You don't need to be a conceptual designer, but you should have a strong eye for layout, formatting and presentation. You're comfortable working within established templates, using technology to improve efficiency and taking initiative without waiting to be reminded.

Above all, you're dependable, adaptable and take pride in producing accurate, polished work.

Why Join?

• Work with an established commercial real estate team managing a significant Toronto office portfolio.

   

• Gain exposure to the commercial property industry, with potential longer-term opportunities across real estate marketing, capital markets and related functions.

   

• Enjoy a collaborative environment with hands-on onboarding, established processes and ongoing support.

   

• Competitive compensation, bonus potential and hybrid work flexibility.

   

If you're a detail-oriented Desktop Publisher who thrives on organization, accuracy and high-volume marketing production, we'd love to hear from you!